JUDICIAL INSPECTORATE FOR CORRECTIONAL SERVICES SECRETARY

JUDICIAL INSPECTORATE FOR CORRECTIONAL SERVICES SECRETARY

 

The Judicial Inspectorate for Correctional Services (JICS) is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of JICS will be taken into consideration. People with Disabilities will be accommodated within reasonable limits. Therefore preference will be given to candidates whose appointment will assist the JICS in achieving its Employment Equity targets in terms of the JICS’s Employment Equity Plan.

 

POST 17/175: SECRETARY
REF NO: JI 37/2022
SALARY: R176 310 per annum (Level 05)
CENTRE: Pretoria

 

REQUIREMENTS:

  • Applicants must be in possession of Grade 12/Senior Certificate.
  • Knowledge in administration/secretariat.
  • Good communication and interpersonal skills.
  • Computer literate with an excellent understanding of windows. MS Word, Excel, Outlook and PowerPoint.
  • Ability to work under pressure and willingness to work overtime.
  • Short-listed candidates may be subjected to a technical exercise that intends to test relevant technical elements of the job.

 

DUTIES:

  • The successful candidate will be responsible to serve as the secretary/administrator to the Directors.
  • Answering and screening of telephone calls.
  • Typing/compiling memorandums and presentations.
  • Execute office and general administrative duties.
  • Manage filing and electronic documents tracking system.
  • Maintain a diary and manage appointments.
  • Acknowledge receipt of documents.
  • Record and issue minutes.
  • Make all travelling arrangements.
  • Ensure submission of travel claims for the Senior Managers.

 

APPLICATIONS:

The Judicial Inspectorate for Correctional Services, Private Bag X9177, Cape Town, 8000. Alternatively, applications may be handed in at Standard Bank Building, No. 1 Thibault Square, 9th Floor, Cnr Long Street & Hans Strijdom Avenue, Cape Town, 8001.

Please Note: All applications (irrespective of Region) must be submitted to Cape Town Address.

CLOSING DATE: 30 May 2022

 

 

 

NOTE:

Applicants are advised that a new application for employment (Z83) has been
in effect since 1 January 2021. The new application for employment form can
be downloaded at www.dpsa.gov.za-vacancies. Applications submitted using
the old Z83 form will not be accepted. Applications must be accompanied by
(1) a comprehensive CV, with specific starting and ending dates in all relevant
positions and clarity on the levels and ranks pertaining to experience as
compared to the Public Service, as well as at least 3 contactable references,
(2) a copy of the applicant’s South African ID Document, (3) a copy of the
applicant’s driver’s license where required, (4) a copy of Grade 12 Certificate
as well as all qualifications mentioned in the CV and (5) a SAQA verification
report for foreign qualifications. (Only shortlisted candidates will be required to
submit certified documents/ copies on or before the day of the interviews). It is
the applicant’s responsibility to have foreign qualifications evaluated by the
South African Qualifications Authority (SAQA) and to provide proof of such
evaluation. Incomplete applications, applications received after the closing
date or applications without SAQA verification reports for foreign qualifications
will not be considered. The successful candidate will be appointed subject to
positive results of the security clearance process and the verification of
educational qualification certificates. It is important to note that it is the
applicant’s responsibility to ensure that all information and attachments in
support of the application are submitted by the due date. Due to the large
number of responses anticipated, correspondence will be limited to short-listed
candidates only. If you have not been contacted within three months of the
closing date of the advertisement, please accept that your application has been
unsuccessful. By submitting the employment application form, you agree and
consent in terms of section 11 (1) of the Protection of Personal Information Act,
2013 (POPIA), to your personal information which you provide to the Judicial
Inspectorate for Correctional Services (JICS) being processed by the JICS and
its employees, agents, cabinet committees, and sub-contractors for
recruitment purposes, in accordance with the Protection of Personal
Information Act, 2013.

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